Terms & Conditions

Effective Date: 1 January 2025

Welcome to StaplyDoc. By downloading or using our app, you agree to the following terms and conditions. Please read them carefully.

1. Use of the App

The app is provided as-is. You agree to use it responsibly and not engage in any activity that could harm the service or its users.

2. Data & Privacy

We respect your privacy. StaplyDoc only stores and processes information necessary to deliver its core features. We do not sell your data to third parties.

3. Changes

We reserve the right to update these terms at any time. Continued use of the app after changes means you accept the revised terms.

4. Contact

If you have any questions about these Terms, please contact us at support@staplydoc.com.

Privacy Policy

1. Data Controller

We are the data controller of the personal data processed in connection with your use of the App. You can contact us at:

[Your Company Name]
[Company Address]
Dublin, Ireland
Email: [Insert Support Email]

2. Information We Collect

a. Personal Information
- Account details (contractual necessity).
- Subscription/payment data (contractual necessity).
- Documents you upload (contractual necessity).

b. Automatically Collected Information
- Device info & logs (legitimate interest).
- Usage analytics (legitimate interest, subject to ePrivacy consent if via cookies).

c. Marketing Communications
- Only sent with your consent. You may withdraw consent at any time.

3. How We Use Your Information

We use your data to:

• Provide and maintain the Services.
• Store and manage your uploaded documents.
• Process subscriptions and payments.
• Improve functionality and user experience.
• Send service-related communications (e.g., account updates, subscription reminders).
• Comply with legal obligations.

4. Legal Basis for Processing

We process your personal data under the following legal bases:

• Contractual necessity: to provide the Services you have requested.
• Consent: where you agree to optional features such as marketing communications.
• Legitimate interests: to improve and secure our Services.
• Legal obligations: to comply with applicable laws and regulations.

5. Data Sharing and Disclosure

We do not sell your personal data. We may share it with:

• Service providers (e.g., hosting, analytics, customer support).
• Payment processors (Apple App Store, Google Play).
• Legal authorities when required by law or to protect our rights.

6. Data Storage and Security

Your documents remain your property; we act as a custodian only. We use industry-standard encryption and security measures. Data is stored within the European Economic Area (EEA) unless otherwise required (with safeguards in place).

7. Data Retention

We retain your personal data only as long as necessary for the purposes described in this Policy, or as required by law:

• Account data → retained while you maintain an account.
• Documents → securely erased within 30 days of account deletion.
• Payment records → retained for 6 years under legal obligation.
• Marketing data → retained until consent is withdrawn.

8. Your Rights (under GDPR)

You have the following rights:

• Access – request a copy of your personal data.
• Rectification – correct inaccuracies in your data.
• Erasure (“right to be forgotten”).
• Restriction – limit how we process your data.
• Portability – request your data in a structured format.
• Objection – to certain types of processing, including direct marketing.

To exercise your rights, contact us at [Insert Support Email]. You also have the right to lodge a complaint with the Irish Data Protection Commission (DPC).

9. Children’s Privacy

Our Services are not directed at children under 16. We do not knowingly collect personal data from children.

10. International Transfers

If we transfer data outside the EEA, we ensure appropriate safeguards are in place (e.g., EU Standard Contractual Clauses).

11. Changes to this Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of material changes by posting a notice in the App or sending an email.

12. Contact Us

[Your Company Name]
[Company Address]
Dublin, Ireland
Email: [Insert Support Email]